City received approval from IDOT in November 2019 to start Phase II Final Engineering. City posted the plans on the website in March 2020 to seek public feedback on the plans. Thank you all for providing the comments. The project is scheduled tentatively to be on IDOT’s November 2020 letting with construction anticipated to begin early spring 2021. Due to Covid-19 crisis, it is possible the letting will be delayed. We will send an update upon receiving notification. Please continue to sign up to receive information pertaining to this project by sending an email to engineering@cityhpil.com
The following standard specifications and guidelines are used to prepare bid documents for a FHWA and IDOT grant funded projects: 1) Standard Specifications for Road and Bridge Construction; 2) Supplemental Specifications and Recurring Special Provisions; 3) State Standard Drawings; 4) District One Details; 5) Bureau of Design and Environment Manual (BDE); 6) Bureau of Local Roads and Streets Manual (BLRS); 7) Project specific Special Provisions (to be developed during final engineering); 8) Bureau of Design and Environment (BDE) Special Provisions; 9) IDOT Bridge Manual; 10) Manual of Uniform Traffic Control Devices (MUTCD).
The City received $8,000,000 in federal grant funds in 2015. Any federal construction grant funds are required to adhere to strict IDOT guidelines. A construction project follows three phases with each phase requiring IDOT approval prior to the start of the phase. For the Clavey Road Project, the phases are Phase I- Preliminary Engineering; Phase II- Final Design Engineering; and Phase III- Construction. Please see the below timeline for each phase:
Phase I was initiated in August 2015 and completed in November of 2018. It is not an uncommon practice for Phase I Preliminary Engineering approval to take more than two years, especially for a project of this size and scope. IDOT provided approval for the Phase I Preliminary Engineering in November 2018. A copy of the updated Phase I Project Development Report can be viewed here. The City engaged in engineering consulting services to begin paperwork submission to IDOT for Phase II Final Engineering. A bidding schedule will not be available until Phase II Engineering begins. Plans and specifications will be available after the City initiates Phase II Final Engineering. For example, project specific specifications are part of the scope of the contract for Phase II Final Engineering. Since IDOT has not granted approval to start Phase II Final Engineering, the City does not have specifications. The City will post the Phase II Final Engineering and specifications upon availability and notify residents.
Phase II Final Engineering has been approved by IDOT. To adhere to IDOT guidelines, the City is required to implement a Qualifications Based Selection (QBS) process to select a firm for Phase II Engineering. The QBS was initiated in November of 2018 immediately after approval of Phase I Preliminary Engineering and completed January 2019. The QBS process included an advertisement in a local newspaper, submittal of various documents indicative of a firm’s qualifications, review of these documents and face-to-face interviews with firms. Through this process, Ciorba Group, Inc. was selected to perform Phase II Final Engineering work. The required engineering and funding agreements were sent to IDOT in January of 2019 for IDOT’s review and approval. IDOT completed its preliminary review of the agreements with comments in June of 2019. The City re-submitted the approved agreements to IDOT in July 2019 and final approval from IDOT was received in December to begin the start of Phase II Final Engineering. The City anticipates completion of Phase II Final Engineering in 2020.
Due to federal funding constraints the construction will occur in two separate contracts. The first contract is referenced as Phase One Construction. The second contract is referenced as Phase Two Construction.
Phase One Construction is anticipated to begin in April of 2021. Major items of work in Phase One Construction include the new bridge over the Skokie River, New Ductile Iron Water Main, and temporary pavement to be used in the Phase Two Construction Contract. Completion of the Phase One Construction is anticipated for the fall of 2021.
The Phase Two Construction contracts is currently scheduled for an IDOT bid opening on November 5, 2021. Work should begin in the spring of 2022. Major items of work include construction of the new storm sewers, new concrete curbs and new full-depth asphalt pavement on Clavey Road. Completion of the Phase Two Construction is anticipated for the fall of 2022.
There will be a winter shut down period between Phase One and Phase Two Construction. The project may be delayed due to Covid-19 and unpredictable variables such as weather or any unforeseen site conditions. The City will ensure that every effort is made to keep construction moving forward in an expeditious manner while still providing a quality product to last for years to come. The construction timeline takes into account various stages of construction including constructing a two-lane roadway during construction during construction, a one-lane temporary signal at Clavey Road Bridge, impact to the parkway area, relocation of utility poles and other pertinent factors.
